Data & Backups

QuiVend is built to be local-first, which means your core inventory and sales data lives on your device.

This page explains what QuiVend stores, how backups work, and what you should know before deleting or restoring data.

For questions, contact: bonjour@quivendapp.com

Local-First by Design

QuiVend is designed so vendors can keep working even when convention Wi-Fi is unreliable, mobile signal is weak, or there is no internet connection at all.

You can use core features offline, including:

• Managing inventory
• Adding products
• Viewing product images
• Creating events
• Processing orders
• Marking items as sold
• Deducting inventory
• Creating bundles
• Viewing order history
• Viewing local reports
• Creating local backups

Some features may require internet access, such as ads, subscription verification, restoring purchases, website pages, and support requests.

What Data Is Stored in QuiVend

QuiVend may store the following information locally on your device:

• Product names
• Product categories and subcategories
• Product quantities
• Product prices
• Product costs, if entered
• Product SKUs or notes, if entered
• Product images
• Bundle details
• Custom bundle details
• Event names
• Orders and order history
• Voided orders
• Discounts
• Sales totals
• Cost of goods sold estimates
• Profit estimates
• Currency preference
• App settings
• Local backup files, if created

This information is used to help QuiVend track what you sell, what stock remains, and how your event performed.

Product Images

When you add a product image, QuiVend may ask for access to your camera or photo library.

Selected images are copied into QuiVend’s app-local storage. This helps make sure the image remains available inside QuiVend even if the original photo is moved or deleted from your photo gallery.

Product images may be included in backups if you choose to create a backup with images.

Sales and Profit Data

QuiVend stores sales and order data so it can show reports such as:

• Total sales
• Items sold
• Event totals
• Order history
• Best-selling products
• Cost of goods sold
• Profit estimates

Profit is estimated based on the product costs you enter.

If one or more sold items do not have a saved cost, profit may be incomplete or estimated.

QuiVend reports are designed to help you understand your vending performance, but they should not replace accounting, tax, or financial advice.

Backups

QuiVend may allow you to create local backup files.

A backup file is a copy of your QuiVend data that can be saved and restored later.

Backups can help if:

• You are changing devices
• You want to keep a safety copy
• You are preparing for an event
• You want to protect your data before deleting or restoring anything
• You need to troubleshoot an issue

What a Backup May Include

A QuiVend backup may include:

• Products
• Categories and subcategories
• Inventory quantities
• Prices and costs
• Product images, if included
• Bundles
• Events
• Orders
• Voided orders
• Discounts
• Reports
• Currency preference
• App settings

Because backups may include business information, treat them carefully.

Backup files may contain product prices, product costs, sales history, event records, order history, and product photos.

Backups With Product Images

QuiVend may give you the option to include product images in a backup.

Backups with images are more complete, but they may also create larger files.

If you want to move your full inventory setup to another device, use a backup that includes images.

If you only need product and sales records, a backup without images may be smaller and easier to store.

Where Backups Are Stored

QuiVend creates backups locally through your device.

Depending on your device and the option you choose, you may be able to save, move, or share the backup file using your device’s file manager, cloud storage, email, or other apps.

If you save a backup outside QuiVend, you are responsible for where that file goes and who can access it.

Sharing Backup Files

Only share a QuiVend backup file if you are comfortable sharing the information inside it.

A backup may include:

• Your product list
• Product images
• Product pricing
• Product costs
• Sales history
• Event names
• Order records
• Profit estimates

If you contact support, please do not send a backup file unless we specifically ask for it to investigate an issue.

Restoring a Backup

Restoring a backup brings data from a backup file back into QuiVend.

Before restoring, please read any in-app restore warnings carefully.

Restoring a backup may replace, overwrite, or change your current QuiVend data.

Before restoring a backup, we recommend creating a fresh backup of your current data.

Before You Restore

Before restoring a backup, check:

• Is this the correct backup file?
• Do you know when it was created?
• Does it include product images if you need them?
• Have you backed up your current data first?
• Are you okay with your current data being replaced or changed?

If you are unsure, create a new backup before restoring.

Deleting Data

QuiVend may include tools to delete products, archive products, restore archived products, permanently delete archived products, or delete all app data.

Deleting data may be permanent.

Depending on what you delete, you may lose:

• Inventory records
• Product images
• Categories and subcategories
• Bundles
• Events
• Orders
• Reports
• Local backups stored inside the app

Before deleting important data, create a backup if you want to keep a copy.

Delete All Data

The Delete All Data feature is designed to remove local QuiVend data from your device.

This may include:

• Products
• Product images
• Categories and subcategories
• Bundles
• Events
• Orders
• Reports
• Settings
• Local app data

This action cannot be undone unless you have a backup that can be restored.

Use this feature carefully.

Uninstalling the App

Uninstalling QuiVend or clearing app data through your device settings may remove local QuiVend data.

This may include inventory, events, orders, reports, images, and local backups stored inside the app.

If you want to keep your data, create and safely store a backup before uninstalling the app or clearing app data.

Device Loss or Damage

Because QuiVend is local-first, data stored only on your device may be lost if your device is lost, damaged, reset, or replaced.

To reduce the risk of losing important vending records, create backups regularly and store them somewhere safe.

Data We Cannot Access

In the local-first version of QuiVend, your core inventory, product, event, order, and report data is stored on your device.

We generally cannot access, recover, or delete data that only exists on your device.

If you lose your device or delete your local data without a backup, we may not be able to recover it for you.

Best Practices

To keep your QuiVend data safer:

• Create backups before major events
• Create backups after major events
• Store backup files somewhere secure
• Use backups with images if product photos matter to you
• Keep your device protected with a passcode or biometric lock
• Do not share backup files publicly
• Do not send backup files unless needed for support
• Check reports before relying on them for business records
• Keep your app updated

Contact

For questions about data, backups, restore issues, or deletion:

Lawrence Suzara
Doing business as QuiVend
Email: bonjour@quivendapp.com